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Member, People Department

People Department
Operation Area: People
Apply by:
25 Feb 2024

Role Description

Job title: Member of the People Department 

Nature of engagement: Volunteer contract 

Duration: From March 2024 until the end of the project in December 2027  

Team size: To be determined in the course of the work 

The People department (PEO) serves as the foundational pillar for all people-related activities, ensuring that the Jamboree has a motivated, skilled, and cohesive team.
Main functions of the People department are recruitment (talent sourcing, recruitment process, onboarding of new volunteers), organizing and managing meetings for the Jamboree Planning Team, trainings (training needs analysis, training delivery, promoting a culture of continuous learning), volunteers support (support systems, recognition and rewards, wellbeing, community building). 

Applicant Profile

We welcome applicants from both within Poland and abroad, each with their respective requirements:

For applicants based in Poland, the following criteria apply:

  • Active membership in the Polish Scouting & Guiding Association (ZHP).
  • Completion of leader’s service in the previous year, accompanied by an endorsement from the relevant Regional Commissioner or the Chief Commissioner.
  • Proficiency in spoken and written English.

For international applicants, the criteria are as follows:

  • Active membership in one of the organisations belonging to the World Organisation of the Scout Movement (WOSM).
  • A favourable opinion from the competent International Commissioner.
  • Proficiency in spoken and written English.

Knowledge and Skills

Qualifications and experience: 

  • Positive experience of projects at national level 
  • Ability to communicate freely in spoken and written English 

Knowledge and skills 

  • Knowledge of Outlook 365, MS World, Excel, SharePoint operations 
  • Demonstrating a high level of competence and personal culture 
  • Ability to work within international structures 
  • Ability to collaborate and build a positive relationship with colleagues 
  • Ability to work in a team 
  • Efficiency, motivation, self-reliance and proactivity 
  • Good organisational skills 
  • Integrity and a strong sense of ethics in all actions and decisions 
  • Knowledge of how Scouting works in the world,  
  • Ability to prepare user-friendly materials  

An additional advantage will be:  

  • Experience in conducting recruitment interviews 
  • Experience in working in a distributed team 
  • Experience in setting up a volunteer support system 
  • Experience in one of the following areas 
  • Employer branding 
  • Psychology 
  • Sociology 


Member of the People Department will be expected to: 

  • Attend Department Team Meetings – one meeting in person a year and regular, monthly virtual meetings.  
  • Attend JPT meetings – about two in-person meetings per year, and several virtual meetings. 
  • Follow up promptly to communication by e-mail and slack. 
  • Have multiple hours available during the week on multiple days.  

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 25 February 2024 and should include:
  • A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
  • An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role / Candidates from Poland should request the endorsement from the Regional Commissioner or Chief Commissioner. 
All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than the end of March 2024.
Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to take contact at [email protected].
After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.
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As we get ready for the World Scout Jamboree, we pledge to follow ethical standards, norms, laws, and the internal regulations of the Polish Scouting & Guiding Association (ZHP) and the World Organization of the Scout Movement. All these principles are based on fundamental values - the Scout Promise and Law.
Copyright © 2019-2023 Związek Harcerstwa Polskiego & Organising Committee for the XXVI World Scout Jamboree Poland 2027. All rights reserved. The World Scout Emblem is a registered trademark of the World Scout Bureau, Inc.

Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.


Organising Committee for the
26th World Scout Jamboree

Za murami 2-10
80-823 Gdańsk, Poland
[email protected]


Organising Committee for
the 26th World Scout Jamboree

Za murami 2-10, 80-823 Gdańsk, Poland
[email protected]
The Organising Committee for the XXVI World Scout Jamboree has been established by Związek Harcerstwa Polskiego as a foundation under the Host Organisation Agreement, providing a legal entity for the planning and delivery of the World Scout Jamboree Poland 2027. The foundation is registered in the National Court Register held by the District Court Gdańsk-Północ in Gdańsk under the number KRS 0001022285. It has a tax identification number of PL-583-347-28-08 and a statistical number REGON 52467170500000. The foundation’s legal seat is located at Za murami 2-10, 80-823 Gdańsk, Poland.