The text has been automatically translated from English. For the most accurate information, switch the language version of the page to English.

Co-Head, Venue Management Department (Polish candidates only)

Venue Management Department
Operation Area:
Apply by:
20 Jul 2024

Role Description

 Job title: Co-Head, Venue Management Department – Jamboree Planning Team

Nature of engagement: Volunteer contract

Duration: From August 2024 until the end of the project in December 2027.

Department description:

The mission of the Department is to coordinate operations of  jamboree venues effectively, ensuring that venues are thoroughly, well-equipped, safe, staffed properly and ready to deliver its functions. The two heads of the Venue Management Department will collaborate with the Jamboree Management Team and the other Head of Departments.

Co-Heads of Department will work together to co-ordinate efforts of different teams to be sure that all Jamboree Venues inside and outside of the Jamboree Site are prepared and operate properly. This role is similar to Subcamp Management but focused on venues such as Plaza, Jamboree HQ, Check-In Centre, IPC, etc.

What you should expect


  • Creating and owning the concepts of shared venues
  • Cooperation with external partners
  • Logistical and operational delivery of venues
  • Regularly inspecting and maintaining the facilities and infrastructure of venues to ensure they remain in good condition throughout the Jamboree
  • Facilitating smooth coordination between Venue Management Department and other Jamboree departments, ensuring alignment in activities and protocols


  • attend department meetings, which will be mostly virtual
  • attend JPT meetings – about two in-person meetings per year, and several virtual meetings
  • follow up promptly to communication by email and on our internal platform, Slack
  • Have two to three hours available during the week. The workload is unlikely to be evenly distributed, with some more intensive periods of activity, so this is an average.
  • Arrive at the Jamboree site several days before the event and stay one or more days after contingents leave. The jamboree will take place between 30th of July and 8th of august 2027.

Applicant Profile

Knowledge and skills

  • ability to work and communicate effectively with volunteers and staff of the Jamboree
  • ability to lead and manage a diverse team effectively
  • skills in developing and implementing strategic plans
  • knowledge of safety protocols and risk management in event settings
  • knowledge within resource allocation and logistics
  • efficiency, motivation, self-reliance and proactivity, going hand in hand with very good organisational skills 
  • ability to make decisions in difficult circumstances and act on them impartially and promptly 
  • integrity and a strong sense of ethics in all actions and decisions 

Formal requirements 

This position is open only for Polish candidates. The reason for restricting this opportunity to Polish candidates is the need for an in-depth understanding of the Polish regulations, legal framework and its application.

Applicants from Poland should meet the following requirements:  

  • active membership in the Polish Scouting & Guiding Association (ZHP)  
  • completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP) 
  • positive experience of projects at least at regional level (domestic)  
  • ability to communicate freely in spoken and written English  

Why get involved

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing: 

  • comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops 
  • a volunteer agreement outlining your contributions and responsibilities 
  • arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs 
  • a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication 
  • a Planning Team kit including scarf, T-shirt and other jamboree related merch 
  • a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication 

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 20 July 2024 and should include: 

  • A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format ( 
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English). 
  • An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP). 

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 31 August 2024. 

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected]. 

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.
Host Region
Upcoming Official World Scout Events
Supported by

Jamboree driven by values

As we get ready for the World Scout Jamboree, we pledge to follow ethical standards, norms, laws, and the internal regulations of the Polish Scouting & Guiding Association (ZHP) and the World Organization of the Scout Movement. All these principles are based on fundamental values - the Scout Promise and Law.
Copyright © 2019-2024 Związek Harcerstwa Polskiego & Organising Committee for the 26th World Scout Jamboree Poland 2027. All rights reserved. The World Scout Emblem is a registered trademark of the World Scout Bureau, Inc.

Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.


Organising Committee for the
26th World Scout Jamboree

Za murami 2-10
80-823 Gdańsk, Poland
[email protected]


Organising Committee for
the 26th World Scout Jamboree

Za murami 2-10, 80-823 Gdańsk, Poland
[email protected]
The Organising Committee for the XXVI World Scout Jamboree has been established by Związek Harcerstwa Polskiego as a foundation under the Host Organisation Agreement, providing a legal entity for the planning and delivery of the World Scout Jamboree Poland 2027. The foundation is registered in the National Court Register held by the District Court Gdańsk-Północ in Gdańsk under the number KRS 0001022285. It has a tax identification number of PL-583-347-28-08 and a statistical number REGON 52467170500000. The foundation’s legal seat is located at Za murami 2-10, 80-823 Gdańsk, Poland.