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Member, Host Engagement Department (ZHP members only)

Host Engagement Department
Operation Area:
Apply by:
10 Mar 2024

Role Description

Job title: Member, Host Engagement Department
Nature of engagement: Volunteer contract  

Duration: From April 2024 through December 2027 (minimum commitment to December 2025) 

Team size: Approx. 10 people  

Note. This role is planned for a member of the Polish Scouting and Guiding Association.

Jamboree in Poland is a development opportunity for ZHP but also for the members of the organization. We are currently seeking a passionate and experienced individual to serve as the Member of Host Engagement Department.

Department will be responsible for three areas:

  1.  “We are all hosts”.  The programme is to be addressed to basic organizational units, units, groups, districts and regions. It is intended to cover both issues of the possibility of involvement of individuals, but also bring educational element related to foreign cooperation. The team will be responsible for creating a strategy for the “We are all hosts” programme, maintaining constant contact and cooperation with all levels of the ZHP structure and with central level agendas. Team members will be responsible for implementation and execution of program elements – implemented as part of the sub-project program.
  2. Department will be responsible for promoting voluntaries opportunities for adults ZHP members, who can join Jamboree as International Service Team. Taking into consideration educational aspects as well as  “system of working with stuff”.
  3. Creating a Hosted Hospitality Programme for Jamboree Participants.

Applicant Profile

  • Active membership in the Polish Scouting & Guiding Association (ZHP). 
  • Completion of leader’s service in the previous year, accompanied by an endorsement from the relevant Regional Commissioner or the Chief Commissioner.  
  • Proven positive experience with projects at least at the troop level.  
  • Knowledge of ZHP “system of working with stuff”.
  • Proficiency in spoken and written English.
  • Presenting a high level of competence, personal culture and instructor ethics.
  • Experience in organizing large national and/or events – preferred international scouts and/or civilians;
  • Having knowledge about the activities of the global Scout movement

Candidate who will be selected for this role is expected to participate in the next JPT Meeting, which will take place in Gdansk between 19-21 April 2024.

Knowledge and Skills

  • Ability to work with volunteers on national and regional level;
  • Ability to build and maintain positive relationships with key partners;
  • Ability to cooperate and build positive relationships with colleagues;
  • Communication skills;
  • Ability to work in a team;
  • Ability to work under time pressure,
  • Project management skills,
  • Ability to set priorities,
  • Ability to consistently achieve assumed goals and objectives;
  • Effectiveness, motivation, independence and proactivity, which go hand in hand with good organizational skills;
  • Dynamism, openness, willingness to learn, cultural sensitivity;
  • Leadership skills,
  • Honesty and a strong sense of ethics in all actions and decisions;
  • Knowledge about scouting and the functioning of the ZHP at all levels of the structure and scouting in the world, also knowledge of the Statute. 

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 25 February 2024 and should include:
  • A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
  • Candidates from Poland should request the endorsement from the Regional Commissioner or Chief Commissioner. 2. Candidates from the United Kingdom are exempt from attaching their endorsement to the application, as the endorsement is sent directly by the IC to the Jamboree Office.
All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than the end of March 2024.
Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to take contact at [email protected].
After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.
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As we get ready for the World Scout Jamboree, we pledge to follow ethical standards, norms, laws, and the internal regulations of the Polish Scouting & Guiding Association (ZHP) and the World Organization of the Scout Movement. All these principles are based on fundamental values - the Scout Promise and Law.
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Organising Committee for the
26th World Scout Jamboree

Za murami 2-10
80-823 Gdańsk, Poland
[email protected]


Organising Committee for
the 26th World Scout Jamboree

Za murami 2-10, 80-823 Gdańsk, Poland
[email protected]
The Organising Committee for the XXVI World Scout Jamboree has been established by Związek Harcerstwa Polskiego as a foundation under the Host Organisation Agreement, providing a legal entity for the planning and delivery of the World Scout Jamboree Poland 2027. The foundation is registered in the National Court Register held by the District Court Gdańsk-Północ in Gdańsk under the number KRS 0001022285. It has a tax identification number of PL-583-347-28-08 and a statistical number REGON 52467170500000. The foundation’s legal seat is located at Za murami 2-10, 80-823 Gdańsk, Poland.