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Co-Head, Food Services Department (2 vacancies)

Food Services Department
Operation Area:
Apply by:
25 Feb 2024

Role Description

Job title: Food Services, Co-Head of Department (2 vacancies) 

Nature of engagement: Volunteer contract 

Duration: From April 2024 until the end of the project in December 2027. 

Team size: To be determined in the course of the work 

The mission of the Department is to provide nutritious, diverse, and sustainable food options that cater to the needs of all Jamboree participants, while promoting the principles of healthy living and environmental stewardship. 

The 2 leads of the Food Services Department will collaborate with the Jamboree Management Team and the other Head of Departments to deliver quality and affordable food service to all Jamboree participants 

The scope of Food Services Department shall cover the following: 


  1. The Food Service Department (FDS) serves as the overarching management arm for all food-related services at the Jamboree.  
  2. Strategy Development: Outlining the overall vision and strategy for food services at the Jamboree.  
  3. Resource Allocation: Ensuring all FDS functions have the necessary resources, including manpower, equipment, and ingredients.  
  4. Vendor Relations: Building and maintaining relationships with food suppliers and service providers.  
  5. Sustainability Initiatives: Implementing measures to reduce food waste, promote sustainable sourcing, and minimize the environmental impact of food services. 

Participants’ Food 

  1. The FDS shall manage the markets that provide food for participant patrols:   
  2. Stock Management: Ensuring a consistent and adequate supply of diverse food items in the markets.  
  3. Dietary Considerations: Offering a range of food options to cater to various dietary needs, preferences, and cultural backgrounds.  
  4. Pricing and Affordability: Ensuring that food items are priced reasonably.  
  5. Safety and Hygiene: Implementing strict standards to ensure the safety and hygiene of food items available in the markets.


  1. Logistics: Coordinating delivery of food on various camping bases.  
  2. Menu Planning:  Designing menus that are both nutritious and easy to transport and serve in outdoor settings.  
  3. Special Dietary Needs:  Catering to specific dietary requirements, ensuring that all participants have suitable food options.  
  4. Safety Protocols: Implementing and monitoring food safety standards, especially given the outdoor and potentially remote nature of these camps. 
  5. Camp-in-Camp function focuses on ensuring that participants receive nutritious and satisfying meals when they are engaged in programs outside the main Jamboree campsite

Canteen Operations 

  1. Canteen Operations function manages the provision of food for all volunteers and guests at the Jamboree: Operational  
  2. Efficiency: Ensuring smooth operations of canteens, minimizing wait times and ensuring consistent food quality.  
  3. Diverse Offerings: Offering a range of food options to cater to diverse tastes and dietary needs.  
  4. Hygiene and Safety: Maintaining strict hygiene standards in canteen operations.  
  5. Feedback Loop: Collecting feedback from volunteers and guests to continuously improve canteen services. 


  1. The FDS shall oversee the national restaurants set up at the Jamboree site.   
  2. Cultural Representation: Ensuring that the foodhouses accurately and respectfully represent the cuisines of various nations.  
  3. Quality Control:  Monitoring the quality of food and service in each foodhouse.  
  4. Licensing and Compliance: Ensuring that all foodhouses adhere to health, safety, and licensing regulations.  
  5. Promotion: Promoting the diverse range of foodhouses to Jamboree participants, encouraging them to experience different cuisines. 

Applicant Profile

Applicants from Poland for this role should meet the following requirements: 

  • membership of the Polish Scouting & Guiding Association (ZHP) 
  • completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner 
  • positive experience of projects at least at regional level (domestic) 
  • ability to communicate freely in spoken and written English 

Applicants from abroad for this role should meet the following requirements: 

  • membership of one of the organisations belonging to the World Organization of the Scout Movement (WOSM) 
  • a favourable opinion from the International Commissioner 
  • positive experience of projects at international level 
  • ability to communicate freely in spoken and written English 

Candidate who will be selected for this role is expected to participate in the next JPT Meeting, which will take place in Gdansk between 19-21 April 2024.

Knowledge and Skills

General management skills proven in Scouting or in professional activities:  

  • experience in identifying & contracting outsourced services, negotiating contracts 
  • demonstrating a high level of competence and personal culture 
  • ability to work with volunteers and staff of the organisation’s international structures 
  • knowledge of how Scouting works in the world 
  • ability to collaborate and build a positive relationship with colleagues and partners 
  • ability to work in a group 
  • achieving the stated objectives 
  • efficiency, motivation, self-reliance and proactivity, going hand in hand with good organisational skills 
  • integrity and a strong sense of ethics in all actions and decisions 
  • knowledge of Outlook 365, MS Word, Excel, operation of SharePoint 
  • organisational skills 
  • ability to prepare user-friendly materials 
  • ability to adapt to new tools  
  • availability to travel to Jamboree site/Poland (min. 2 times/year), including to the Jamboree Planning Team meeting taking place between 19th and 21st of April 2024 

An additional advantage will be:  

  • an educational background and/or professional experience in food supply chain/food industry 
  • previous experience with WeTrack software or similar project management tools 

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 25 February 2024 and should include: 

  • A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the EuroPass standard format ( 
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English). 
  • An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request the endorsement from the Regional Commissioner or Chief Commissioner. 

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than the end of March 2024.  

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to take contact at [email protected].

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.
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Organising Committee for the
26th World Scout Jamboree

Za murami 2-10
80-823 Gdańsk, Poland
[email protected]


Organising Committee for
the 26th World Scout Jamboree

Za murami 2-10, 80-823 Gdańsk, Poland
[email protected]
The Organising Committee for the XXVI World Scout Jamboree has been established by Związek Harcerstwa Polskiego as a foundation under the Host Organisation Agreement, providing a legal entity for the planning and delivery of the World Scout Jamboree Poland 2027. The foundation is registered in the National Court Register held by the District Court Gdańsk-Północ in Gdańsk under the number KRS 0001022285. It has a tax identification number of PL-583-347-28-08 and a statistical number REGON 52467170500000. The foundation’s legal seat is located at Za murami 2-10, 80-823 Gdańsk, Poland.