Venue Management Department

Operation Area:

Job title: Jamboree Headquarters (HQ) Venue Lead (Venue Management department) 

Nature of engagement: Volunteer contract  

Duration: From June 2026 until the end of the project in December 2027.  

Department description:

 The Venue Management Department is responsible for ensuring that all shared venues and key communal services across the Jamboree site are safe, well-equipped, and operationally effective. This includes planning and managing common areas such as the Plaza, Programme venues, among others, as well as overseeing essential shared services such as the Jamboree Post Office, Lost & Found, and Information Points. Due to the cross-sectional nature of its functions, department pro-actively collaborates with others (e.g., Accreditation, Guest Services, Ceremonies departments). 

The Jamboree HQ Venue Lead is responsible for the planning, coordination, and delivery of the Jamboree HQ, as a venue, at the World Scout Jamboree. Working in close collaboration with key stakeholders – particularly the Jamboree Management Team (JMT), Executive office (EXO) and the Jamboree Site – the role designs functional and engaging venue layouts and identifies major infrastructure requirements. The Jamboree HQ is the main operations hub of the WSJ, where the JMT, WOSM office, key departments, media center, and operations center, among others, will be stationed. This includes planning the layout of the venue, planning big equipment, facilities, and utilities, ensuring that all venues are fit for purpose and fully integrated into the overall site plan to enable smooth and efficient preparation.  

During the event, the Venue Manager leads the on-site implementation and ensures the smooth day-to-day functioning of the venues, supported by a dedicated team of International Service Team (IST) members. The role oversees the venue, ensuring high-quality participant experiences, operational reliability, and effective problem-solving in a dynamic event setting. The role requires both strategic planning and hands-on management, ensuring that all respective venues operate smoothly and deliver high-quality support to participants. 

Responsibilities:  

• Coordinate the planning of the dedicated venues, including the layout of the venues, big equipment needs, utilities and other facilities (e.g., waste management) as well as staffing and workflows (e.g., ISTs needed) 

• Work closely with the Jamboree Management Team (JMT) and departments which will operate in the Jamboree HQ, translating their needs into specific venue infrastructure, acting as an intermediate between them and Jamboree Site Department and other key stakeholders. 

• During the WSJ, manage and support a diverse team of volunteers, to ensure that respective venues are operational, and pro-actively maintained (e.g., fixing simple issues or reporting larger issues for the maintenance teams).  

• When needed, assist in developing and managing the venue budget, ensuring cost-effective use of resources and adherence to financial guidelines. 

• Ensure all venues meet health, safety, and sanitation standards. 

 

Knowledge and Skills:

• Venue Management Experience: Proven experience organizing or managing venues at large-scale events. 

• Planning and Coordination: Strong ability to develop and coordinate the execution of operational plans. 

• Stakeholder Collaboration: Ability to work closely with multiple departments and partners in an international context. 

• Team Leadership: Experience in leading and supporting volunteers teams. 

• Problem Solving: Practical and creative approach to managing real-time operational challenges. 

• Communication: Excellent interpersonal and communication skills, with proficiency in English. 

• Scouting Knowledge: Familiarity with the Scouting environment and values is an advantage. 

Personal Attributes:

• Organized and detail-oriented. 

• Cooperative and team-minded, able to coordinate across departments. 

• Flexible and adaptable under changing conditions. 

• Service-oriented, with a focus on participant experience. 

• Committed to Scouting values and the spirit of international cooperation. 

Formal requirements:

We welcome applicants from both within Poland and abroad, each with their respective requirements: 

Applicants from Poland should meet the following requirements:  

• active membership in the Polish Scouting & Guiding Association (ZHP)  

• completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwii / Naczelnik ZHP) 

• positive experience of projects at least at regional level (domestic)  

• ability to communicate freely in spoken and written English  

Applicants from abroad should meet the following requirements:  

• Active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)  

• a favourable opinion from the International Commissioner  

• positive experience of projects at international level  

• ability to communicate freely in spoken and written English 

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing: 

• comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops 

• a volunteer agreement outlining your contributions and responsibilities 

• arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs 

• a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication 

• a Planning Team kit including scarf, T-shirt and other jamboree related merch 

• a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication.

The application should be submitted through the platform no later than 23:59 CET (UTC+HH:00) on 28 May 2026 and should include: 

• A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en). 

• A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English). 

• An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwii / Naczelnik ZHP). 

In order to foster a broad diversity of perspectives, experiences, and cultural contexts within the team, this open call is  focused on expanding representation beyond groups that are already well represented. For this reason, we kindly ask individuals currently affiliated with Scouting organizations in the United Kingdom and the Netherlands not to submit applications in this open call.

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 10 June 2026 . 

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.

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Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.