Venue Management Department

Operation Area:

Job title:  

• River Module, Member of Off-site Programme Section (Venue Management department) 

• City Module, Member of Off-site Programme Section (Venue Management department) 

• Beach and Forest Modules, Member of Off-site Programme Section (Venue Management department) 

Nature of engagement: Volunteer contract  

Duration: From December 2026 until the end of the project in December 2027.  

We are seeking for 3 enthusiastic and highly organised members to join our Off-site Programme Section – Venue support team for the 2027 World Scout Jamboree in Poland. We have 3 different roles available (see below). 

Department description The Venue Management Department is responsible for ensuring that all key shared venues and services across the Jamboree site are safe, well-equipped, and operationally effective. This includes planning and managing common areas such as the Plaza, Programme modules, Welcome Area, AmberExpo, among others, as well as overseeing essential shared services such as the Jamboree Post Office and Lost & Found. Due to the cross-sectional nature of its functions, the department pro-actively collaborates with other departments (e.g., Site, Programme, Accreditation, Guest Services, Ceremonies departments). 

The 3 different roles are described further below. Please indicate in your cover letter one or more roles that you are interested in. 

Who is a Venue Member? The Venue Member is responsible for the planning, coordination, and operational delivery of one or more designated venues at the World Scout Jamboree; for this call, we are specifically looking for Programme module venue support. Working in close collaboration with key stakeholders, including relevant functional departments (e.g., Programme) and the Jamboree Site Department, the role designs functional and engaging module layouts, identifies major infrastructure requirements, and plans large equipment, facilities, and utilities, ensuring that all modules are fit for purpose and fully integrated into the overall site plan for smooth and efficient preparation. During the event, the Venue Member, together with the involved departments, leads the venue implementation and ensures the smooth day-to-day operation of the assigned module, supported by a dedicated team of International Service Team (IST) members, overseeing module technical operations (not programme delivery) to ensure high-quality participant experiences and effective problem-solving in a dynamic event setting. The role requires both strategic planning and hands-on management, ensuring that all assigned modules operate smoothly and deliver high-quality support to participants and others working on the module. 

The dedicate Programme Module Venue Members will closely work with and report to Off-site Programme Venue Lead and the Co-heads of the Venue Management department. 

What are the Programme module venues about? 

• River module. The River module engages participants in water-based activities such as kayaking and sailing, combined with learning about maritime history and environmental conservation, with an emphasis on teamwork, water safety, and protecting aquatic ecosystems. As Venue Member, your focus is not on the programme content but on ensuring the waterside venue and large infrastructure are safe and ready for use: preparing marinas, helping manage watercraft and safety gear. You’ll work closely with programme facilitators to ensure the site and equipment support each activity safely, while taking full ownership of the logistics that keep the riverside location running smoothly throughout the module. 

• City module. The City module takes participants through Gdańsk’s historical landmarks, museums, and vibrant city life, using interactive challenges and guided tours to bring Poland’s culture and heritage to life. As Venue Member, your focus is not on the historical or cultural content but on coordinating tents and shades and equipment in public urban spaces, and supporting participant safety amid traffic, pedestrian areas, and busy tourist sites. You’ll work closely with programme facilitators to make sure each location is accessible, on schedule, and properly set up for the guided tours and challenges taking place there. 

• Beach module (one position together with Forest). The Beach module brings participants to the seaside setting of Wyspa Sobieszewska for a programme of team sports and mindfulness activities focused on physical fitness and mental well-being. As Venue Member, your role is not to design or deliver the programme content, but to ensure the venue itself is safe, functional, and ready to support it: securing and preparing the beach space, coordinating equipment and infrastructure (shade, seating, signage), and overseeing risk factors specific to a coastal environment (e.g., weather, sun exposure, water safety). You’ll work closely with the programme facilitators to ensure the space meets their needs on the day, while taking full ownership of the logistics that make the location run smoothly and safely for all participants. 

• Forest module (one position together with Beach). The Forest module offers Scouts a hands-on experience in traditional outdoor skills, covering bushcraft, woodcraft, pioneering, and campcraft, ncluding fire-making, knot-tying, shelter-building, and pioneering projects. As Venue Member, your focus is not on teaching these skills but on preparing and running the forest module so the programme can happen safely and smoothly: marking out activity zones, ensuring safe access through wooded terrain, tents, sanitation, waste management. You’ll also oversee risk management specific to a woodland setting (e.g., uneven ground, wildlife) and work closely with programme facilitators to make sure the site is fully equipped and safe for every activity on the schedule. 

Responsibilities:  

• Coordinate the planning of the dedicated programme modules, including module layout, large equipment needs (e.g., tents), utilities and other facilities (e.g. waste management, sanitation), as well as staffing and workflows (e.g. IST requirements). 

• Work closely with relevant departments (esp. Programme), translating their operational needs into specific module infrastructure, and acting as an intermediary between those departments and the Jamboree Site Department, other stakeholders. 

• During the World Scout Jamboree, manage and support a diverse team of ISTs to ensure modules are operational and proactively maintained (e.g. fixing simple issues or reporting larger issues to maintenance teams). 

• Ensure all modules meet health, safety, and sanitation standards. 

• Venue Management Experience: Proven experience organizing or managing venues at large-scale events. 

• Team Leadership: Experience in leading and supporting volunteers teams. 

• Planning and Coordination: Strong ability to develop and coordinate the execution of operational plans. 

• Stakeholder Collaboration: Ability to work closely with multiple departments and partners. 

• Problem Solving: Practical and creative approach to managing real-time operational challenges. 

• Communication: Excellent interpersonal and communication skills, with proficiency in English. 

• Scouting Knowledge: Familiarity with the international Scouting environment and values is an advantage. 

Personal Attributes 

• Organized and detail-oriented. 

• Cooperative and team-minded, able to coordinate across departments. 

• Service-oriented, with a focus on participant experience. 

• Committed to Scouting values and the spirit of international cooperation. 

• Flexible and adaptable under changing conditions.  

Formal Requirements:

We welcome applicants from both within Poland and abroad, each with their respective requirements: 

Applicants from Poland should meet the following requirements:  

• active membership in the Polish Scouting & Guiding Association (ZHP)  

• completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwii / Naczelnik ZHP) 

• positive experience of projects at least at regional level (domestic)  

• ability to communicate freely in spoken and written English  

Applicants from abroad should meet the following requirements:  

• Active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)  

• a favourable opinion from the International Commissioner  

• positive experience of projects at international level  

• ability to communicate freely in spoken and written English

 

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing: 

• comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops 

• a volunteer agreement outlining your contributions and responsibilities 

• arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs 

• a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication 

• a Planning Team kit including scarf, T-shirt and other jamboree related merch 

• a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication 

The application should be submitted through the platform no later than 23:59 CET (UTC+HH:00) on 2 of November 2026 and should include: 

• A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en). 

• A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English). 
• An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwii / Naczelnik ZHP). 

In order to foster a broad diversity of perspectives, experiences, and cultural contexts within the team, this open call is focused on expanding representation beyond groups that are already well represented. For this reason, we kindly ask individuals currently affiliated with Scouting organizations in the United Kingdom and the Netherlands not to submit applications in this open call.

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 25November 2026. 

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.

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Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.