Jamboree Ceremonies Production Manager, Ceremonies Department (Polish candidates only)

Role Description

Job title: Ceremonies Production Manager, Ceremonies Department, Jamboree Planning Team (Polish candidates only)

Nature of engagement: Volunteer contract

Duration: From April 2026 until the end of the project in December 2027.

Department description:

The objectives of the Ceremonies Department during the 26th World Scout Jamboree in 2027 are as follows:

· To create an inspiring, Scout-spirited, functional, and safe Arena within the Jamboree site in 2027.

· To produce the Opening Ceremony of the World Scout Jamboree in Poland – a celebration that honours the history and 120th anniversary of the global Scouting movement, promotes its values and openness, and showcases the culture and energy of the host country, Poland.

· To produce the Closing Ceremony of the World Scout Jamboree 2027 in Gdańsk – serving as a summary of the event, spreading the Jamboree theme “Bravely” through action, and marking the handover of the WOSM flag and the beginning of preparations for the next Jamboree in 2031 in Denmark.

· To provide a stage space for the organisation of other program events held at the Arena during the Jamboree – including the interreligious ceremony and the Arena Show.

What you should expect

Responsibilities

The Production Manager is responsible for translating the Opening Ceremony vision into a real, safe, and perfectly synchronized show for tens of thousands of participants-overseeing teams, budget, technical delivery, and end-to-end operations.

1. Production Planning & Strategy

Developing a comprehensive production plan for the Opening Ceremony (timeline, phases, milestones)
Co-creating schedules for rehearsals, build-up, and show day
Translating the creative vision (direction, script) into an operational plan – in close collaboration with the Director and Head of Technical Production

2. Production Team Management

Building and coordinating the production team (production, technical, logistics, stage management)
Managing vendors and subcontractors (stage, lighting, audio, multimedia, special effects)
Overseeing technical, logistical, and operational teams
Collaborating with volunteers (IST – a key operational force of the Jamboree)
Ensuring clear communication across departments (creative ↔ production ↔ operations)

3. Budget & Cost Control

Managing and controlling the production budget
Negotiating with suppliers and partners
Monitoring expenses against the planned budget

Commitments

attend department meetings, which will be mostly virtual
attend JPT meetings – about two in-person meetings per year, and several virtual meetings
follow up promptly to communication by email and on our internal platform, Slack
Have two to three hours available during the week. The workload is unlikely to be evenly distributed, with some more intensive periods of activity, so this is an average.
Arrive at the Jamboree site several days before the event and stay one or more days after contingents leave. The jamboree will take place between 30th of July and 8th of August 2027.

Applicant Profile

Knowledge and skills

Large-scale event / show production
Managing large teams and volunteers
Ability to work under pressure and make fast decisions
Strong systems thinking and logistical mindset
Cross-cultural communication (global event environment)

Formal requirements

This position is open only for Polish candidates. The reason for restricting this opportunity to Polish candidates is the need for an in-depth understanding of the Polish regulations, legal framework and its application.

Applicants from Poland should meet the following requirements:

active membership in the Polish Scouting & Guiding Association (ZHP)
completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP)
positive experience of projects at least at regional level (domestic)
ability to communicate freely in spoken and written English

Why get involved

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing:

comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops
a volunteer agreement outlining your contributions and responsibilities
arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs
a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication
a Planning Team kit including scarf, T-shirt and other jamboree related merch
a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on  23 April 2026 and should include:

A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en).
A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP).

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 30 April 2026.

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].

Submit your application

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.