Safety & Security Department

Operation Area:

Job title: IST Coordinator for Jamboree, Safety and Security Department

Nature of engagement: Volunteer contract 

Duration: From June 2026 until the end of the project in December 2027  

Department description: 

As an IST Coordinator, you play a vital role in supporting members of the International Service Team (IST) assigned to the Jamboree Safety and Security Department. You ensure they are effectively trained, warmly welcomed, and consistently valued for their contributions.

Responsiblities:

* Lead the orientation process for IST members, ensuring a smooth and welcoming introduction to their roles and responsibilities.

* Collaborate with the training team to design, develop, and implement effective training programs that prepare IST members for their duties.

* Oversee and coordinate the onboarding process to ensure all members feel integrated, informed, and supported from the outset.

* Provide continuous support, mentorship, and guidance to IST members throughout the Jamboree.

* Foster a positive, inclusive, and collaborative environment that promotes teamwork and engagement. * Work closely with cross-functional teams to ensure seamless coordination and integration of IST members into operations.

* Monitor member well-being and overall experience, proactively identifying and addressing any issues or concerns.

* Ensure a high level of satisfaction among IST members by maintaining open communication and responsive support systems.

Knowledge and skills: 

• Volunteer Coordination: Proven experience in coordinating and training volunteers, ensuring they are well-prepared and supported in their roles. 

• Organizational and Leadership Skills: Strong organizational abilities and leadership qualities to manage and guide the IST members effectively. 

• Communication and Interpersonal Abilities: Excellent communication skills to interact with volunteers and staff, fostering a positive and inclusive environment. 

• Multicultural Competence: Ability to work effectively in a multicultural and dynamic environment, respecting and integrating diverse perspectives. 

• Passion for Volunteerism: A genuine passion for volunteerism and creating positive experiences for team members. 

• Departmental Knowledge: Familiarity with the Jamboree Site Department’s focus areas (Water, Power, Network, Waste, Warehouse, Tents, and Site Layout) is a plus. 

• Previous Jamboree Experience: Having been an IST member or a Planning Team member at a previous Jamboree is a plus. 

• Project Management: Skills in assisting with planning, executing, and overseeing projects, including resource allocation, scheduling, and risk management. 

• Competence and Professionalism: Demonstrating a high level of competence and personal culture. 

• Volunteer and Staff Collaboration: Ability to work effectively with volunteers and staff from the organization’s international structures. 

• Team Collaboration: Ability to collaborate and build positive relationships with colleagues. 

• Group Work: Ability to work effectively in a group setting. 

• Objective Achievement: Proven track record of achieving stated objectives. 

• Technical Proficiency: Knowledge of Outlook 365, MS Word, Excel, and SharePoint operations. 

• Organizational Skills: Strong organizational abilities to manage various tasks and responsibilities efficiently. 

• Distributed Team Experience: Experience of working in a distributed team. 

• International Environment Experience: Experience of working in a constantly changing international environment. 

• People-Oriented Approach: A people-oriented approach to effectively manage and support team members and participants. 

Formal Requirements:

We welcome applicants from both within Poland and abroad, each with their respective requirements: 

Applicants from Poland should meet the following requirements:  

• active membership in the Polish Scouting & Guiding Association (ZHP)  

• completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwii / Naczelnik ZHP) 

• positive experience of projects at least at regional level (domestic)  

• ability to communicate freely in spoken and written English  

Applicants from abroad should meet the following requirements:  

• Active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)  

• a favourable opinion from the International Commissioner  

• positive experience of projects at international level  

• ability to communicate freely in spoken and written English 

 

 

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing: 

• comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops 

• a volunteer agreement outlining your contributions and responsibilities 

• arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs 

• a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication 

• a Planning Team kit including scarf, T-shirt and other jamboree related merch 

• a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication 

The application should be submitted through the platform no later than 23:59 CET (UTC+2:00) on 30 May 2026 and should include: 

• A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en). 

• A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English). 

• An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwii / Naczelnik ZHP). 

In order to foster a broad diversity of perspectives, experiences, and cultural contexts within the team, this open call is focused on expanding representation beyond groups that are already well represented. For this reason, we kindly ask individuals currently affiliated with Scouting organizations in the United Kingdom and the Netherlands not to submit applications in this open call

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 15 June 2026. 

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected]. 

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.

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Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.