The meeting brought together people responsible for all key areas of the event — from programme and logistics to infrastructure, safety and operations. Working across organisations and countries on a daily basis, this was an important moment to sit down together, compare perspectives and move forward with a shared understanding.

The scale of what is being prepared was a constant reference point. The Jamboree will function as a temporary city for 50,000 participants from all over the world — with its own infrastructure, services and programme. This requires coordination across many parallel workstreams and clear alignment between teams.

The Warsaw meeting confirmed that preparations are moving into a more operational phase. Alongside updates on registrations, site development and planning progress, a key topic was how the organisation will work in the coming months.

Following discussions during the meeting and subsequent workshops, an updated operating model is being introduced. It is designed to reduce silos, strengthen cooperation between departments and enable faster decision-making as we approach delivery. The model groups related areas into larger divisions and adjusts how the Jamboree Management Team supports departments, while keeping existing leadership structures in place.

The next months will focus on preparing teams to work in this model and building readiness for full operational work later this year.

The meeting in Warsaw was an important step in that process — aligning people, clarifying direction and setting the pace for the period ahead.