Venue Management Department

Operation Area:

Job title: Venue Lead (Venue Management department) 

Nature of engagement: Volunteer contract  

Duration: From March 2026 until the end of the project in December 2027.  

Department description The Venue Management Department is responsible for ensuring that all shared venues and key communal services across the Jamboree site are safe, well-equipped, and operationally effective. This includes planning and managing common areas such as the Plaza, Programme venues, Welcome Area, among others, as well as overseeing essential shared services such as the Jamboree Post Office, Lost & Found, and Information Points. Due to the cross-sectional nature of its functions, the department pro-actively collaborates with others (e.g., Programme, Accreditation, Guest Services, Ceremonies departments). 

We are looking for 5 Venue Leaders to join our team and manage a specific venue (see below). 

The Venue Lead is responsible for the planning, coordination, and operational delivery of one or more designated venues at the World Scout Jamboree. 

Working in close collaboration with key stakeholders – including relevant functional departments (e.g., Programme) and the Jamboree Site Department – the role designs functional and engaging venue layouts and identifies major infrastructure requirements. This includes planning the layout of the venue, planning large equipment, facilities, and utilities, ensuring that all venues are fit for purpose and fully integrated into the overall site plan to enable smooth and efficient preparation. 

During the event, the Venue Lead, together with the involved departments, leads the on-site implementation and ensures the smooth day-to-day operation of the assigned venues, supported by a dedicated team of International Service Team (IST) members. The role oversees venue operations, ensuring high-quality participant experiences, operational reliability, and effective problem-solving in a dynamic event setting. The role requires both strategic planning and hands-on management, ensuring that all assigned venues operate smoothly and deliver high-quality support to participants, staff, and guests. 

Venues covered. Applicants may apply for one or more of the following venues and will be assigned to a specific venue at the end of the recruitment process. Preferences should be indicated in the cover letter: 

• Bus Terminals & Welcome Center (on-site) 

• Center for Emergency Services 

• Jamboree Headquarters (HQ) 

• Off-site Program Venues 

• On-site Program Venues 

A short description of each venue is provided below. 

Bus Terminals & Welcome Center
This includes multiple bus terminals serving as the main entry and exit points for participants and ISTs, transport hubs for off-site program areas, and a satellite bus terminal at AmberExpo. The Welcome Center is the on-site venue for guests, day visitors, and official arrivals. 

Center for Emergency Services
The key operational base for firefighters, ambulances, and other external emergency services, with potential support functions linked to the on-site hospital and medical services. 

Jamboree Headquarters (HQ)
The main operations hub of the World Scout Jamboree, hosting the Jamboree Management Team, WOSM office, key departments, operations center and other identified elements. 

Off-site Program Venues
Program locations outside the main Jamboree site, including modules such as Beach, Forest, River, and City (indicative), delivering diverse programme experiences. 

On-site Program Venues
Program areas located within the Jamboree site, including modules such as Village, Meadow, and Kaleidoscope (indicative), forming the core on-site program offering. 

Responsibilities  

• Coordinate the planning of the dedicated venues, including venue layout, large equipment needs, utilities and other facilities (e.g. waste management), as well as staffing and workflows (e.g. IST requirements). 

• Work closely with relevant departments, translating their operational needs into specific venue infrastructure, and acting as an intermediary between those departments and the Jamboree Site Departments and other key stakeholders. 

• During the World Scout Jamboree, manage and support a diverse team of volunteers to ensure venues are operational and proactively maintained (e.g. fixing simple issues or reporting larger issues to maintenance teams). 

• When needed, assist in developing and managing the venue budget, ensuring cost-effective use of resources and adherence to financial guidelines. 

• Ensure all venues meet health, safety, and sanitation standards. 

Skills and Experience 

• Venue Management Experience: Proven experience organizing or managing venues at large-scale events. 

• Planning and Coordination: Strong ability to develop and coordinate the execution of operational plans. 

• Stakeholder Collaboration: Ability to work closely with multiple departments and partners. 

• Team Leadership: Experience in leading and supporting volunteers teams. 

• Problem Solving: Practical and creative approach to managing real-time operational challenges. 

• Communication: Excellent interpersonal and communication skills, with proficiency in English. 

• Scouting Knowledge: Familiarity with the Scouting environment and values is an advantage. 

Personal Attributes 

• Organized and detail-oriented. 

• Cooperative and team-minded, able to coordinate across departments. 

• Flexible and adaptable under changing conditions. 

• Service-oriented, with a focus on participant experience. 

• Committed to Scouting values and the spirit of international cooperation. 

Formal requirements 

We welcome applicants from both within Poland and abroad, each with their respective requirements: 

Applicants from Poland should meet the following requirements: 

• active membership in the Polish Scouting & Guiding Association (ZHP) 
• completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP) 
• positive experience of projects at least at regional level (domestic) 
• ability to communicate freely in spoken and written English

Applicants from abroad should meet the following requirements: 

• Active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM) 
• a favourable opinion from the International Commissioner 
• positive experience of projects at international level 
• ability to communicate freely in spoken and written English

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing: 

• comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops 

• a volunteer agreement outlining your contributions and responsibilities 

• arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs 

• a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication 

• a Planning Team kit including scarf, T-shirt and other jamboree related merch 

• a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication 

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 8.03.2026 and should include: 

• • A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en).
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
  • An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP)
  • Portfolio (in pdf sent to [email protected] or in a website link placed at the end of ,,Cover letter” section in the application form).

In order to foster a broad diversity of perspectives, experiences, and cultural contexts within the team, this open call is  focused on expanding representation beyond groups that are already well represented. For this reason, we kindly ask individuals currently affiliated with Scouting organizations in the United Kingdom and the Netherlands not to submit applications in this open call.

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than the half of April 2026.

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.

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Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.