Food Services Department

Operation Area:

Job title: Offsite Dining Lead, Food Services Department

Nature of engagement: Volunteer contract

Duration: From January 2026 until the end of the project in December 2027 

Department description: The mission of the Department is to provide nutritious, diverse, and sustainable food options that cater to the needs of all Jamboree participants IST & Staff, while promoting the principles of healthy living and environmental stewardship.  

The lead for Offsite dining will support the Co-heads of the food services department and where appropriate work with the other Leads within the food services department and other departments to deliver a quality, nutritionally balanced, safe and affordable food service to all Jamboree participants, IST & Staff in remote offsite locations when the general provision is not accessible. 

Responsibilities  

• Work with local ZHP camp providers and Camp-in-Camp Lead within the Programme Department to agree feeding model for camp in camp project.
• Work with Co-heads of food, other FDS departmental leads, suppliers and other departments to establish and implement models for any off-site dining requirements.
• Working with the FDS Lead for HSEQ, manage the implemented food standards model to ensure the food safety and hygiene management systems are in place and working for all offsite dining occasions.
• Manage IST assigned to the department by ensuring all appropriate training is completed, job roles assigned and schedules produced and are adhered to so as to effectively cover the responsibilities of the department. 

Commitments

• Work closely with the Co-Heads of the Food Services Department, departmental team members, and other Jamboree Planning Team members to ensure an effective, well-organized offsite dining function. 
• Establish clear processes and delivery models for all offsite dining needs. 
• Support the Co-Heads of Food Services in the design and setup of all offsite dining operations, including required team members and resources. 
• Attend Jamboree meetings as required-up to two in-person per year-and multiple virtual meetings, increasing in frequency as the event approaches. 
• Attend additional virtual Jamboree meetings as needed. 
• Respond promptly to communication via email and Slack. 
• Be available for several hours per week across multiple days; workload will significantly increase closer to the event. 
• Be committed to working in a multicultural, fast-paced environment.

Knowledge and skills

• Scouting Knowledge: Familiarity with Scouting principles and experience in Scout events are highly desirable. 
• Management Skills: Excellent organizational and management abilities. 
• Communication Skills: Strong communication and interpersonal skills; comfortable working with diverse teams. 
• Problem-Solving: Strong analytical and problem-solving capabilities, with high attention to detail and the ability to manage complex logistical challenges. 
• Teamwork: Ability to work collaboratively as a coordinator, sharing responsibilities and supporting joint decision-making within the Food Services Department. 
• Proficiency with Outlook 365, MS Word, Excel, and SharePoint. 

Background Experience

• Professional Experience: Proven experience managing food safety, either in a commercial environment or at a large-scale Scouting event. 
• Strong ability to work cross-departmentally and engage effectively with key internal and external stakeholders. 
• Leadership Experience: Demonstrated ability to lead teams and manage projects, preferably-but not necessarily-within Scouting or event management contexts. 
• Community-building experience, particularly in organizing activities or events that foster engagement and belonging. 
• Experience in Scout events is highly desirable, especially in supplier operations or food services. 

Formal requirements:

We welcome applicants from both within Poland and abroad, each with their respective requirements:

Applicants from Poland should meet the following requirements:

• active membership in the Polish Scouting & Guiding Association (ZHP)
• completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP)
• positive experience of projects at least at regional level (domestic)
• ability to communicate freely in spoken and written English

Applicants from abroad should meet the following requirements:

• active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)
• a favourable opinion from the International Commissioner
• positive experience of projects at international level
• ability to communicate freely in spoken and written English

Why get involved 

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing:

• Comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops
• a volunteer agreement outlining your contributions and responsibilities
• arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs
• a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication
• a Planning Team kit including scarf, T-shirt, and other jamboree-related merch
• a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 31 December 2025 and should include:

• A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en).
• A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
• An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP).

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 15/01/2026.

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.

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Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.