Food Services Department

Operation Area:

Job title: Offsite Dining Lead, Food Services Department

Nature of engagement: Volunteer contract

Duration: From October 2025 until the end of the project in December 2027

Department description: The mission of the Department is to provide nutritious, diverse, and sustainable food options that cater to the needs of all Jamboree Participants, IST & Staff fed outside the Jamboree Site,, while promoting the principles of healthy living and environmental stewardship.

The lead for Offsite Dining will support the Co-heads of the food services department and where appropriate work with the other Leads within the food services department to deliver a quality, nutritionally balanced, safe and affordable food service to all Jamboree Participants, IST & Staff.  

 

Responsibilities:

• Work with local ZHP camp providers to agree feeding model for camp in camp.
• Work with Co-heads of food, other FDS departmental leads, suppliers and other departments to establish and implement models for any off site dining requirements.
• Work with Lead for Camp-in-Camp Program (Program Department / PGM) to co-ordinate feeding requirements with Jamboree objectives.
• Work with the FDS Lead for HSEQ, manage the implemented food standards model to ensure the food safety and hygiene management systems are in place and working for all offsite dining occasions.

Commitments:

• Work closely with the co-heads of the food services department, other members of the Food services department and where appropriate, other members of the jamboree planning team to ensure effective, well organised and orderly IST dining function.
• Support the co-heads of the FDS to manage the design and set-up of the IST dining function within the FDS Department, in terms of team members and necessary resources.
• Attend Jamboree meetings as required – either in-person (up to 2 per year) and virtually, several times per year, increasing as we move towards delivery of the event.
• (if necessary) Attend any additional jamboree meetings virtually as required.
• Follow up promptly to communication by email and Slack.
• Have multiple hours available during the week on multiple days. The workload will increase in the run up to the event.
• Be committed to work in multicultural, fast-paced environment.

Knowledge and skills:

• Scouting Knowledge: Familiarity with scouting principles and experience in Scout events is highly desirable.
• Management skills: Excellent organisational and management skills.
• Communication Skills: Excellent communication and interpersonal skills, capable of working with a diverse team.
• Problem-Solving Abilities: Strong analytical and problem-solving skills, with the ability to handle complex logistical challenges. High attention to details.
• Team Player: Ability to work collaboratively as a coordinator, sharing responsibilities and decision-making within the Food Services Department’s team.
• Knowledge of Outlook 365, MS Word, Excel, SharePoint operation.

Background Experience:

• Professional Experience: Proven ability to manage catering / event operations and associated relationships either commercially or at large scale scouting events.
• Leadership Experience: Proven ability to lead teams and mange projects, preferably in a scouting or event management context.
• Community Building: Demonstrated ability in organizing activities and events that promote interaction and a sense of belonging.
• Experience in Scout events is highly desirable, especially in the field of supplier operations/food services.

Formal requirements:

We welcome applicants from both within Poland and abroad, each with their respective requirements:

Applicants from Poland should meet the following requirements:

• active membership in the Polish Scouting & Guiding Association (ZHP)
• completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP)
• positive experience of projects at least at regional level (domestic)
• ability to communicate freely in spoken and written English

Applicants from abroad should meet the following requirements:

• active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)
• a favourable opinion from the International Commissioner
• positive experience of projects at international level
• ability to communicate freely in spoken and written English

Why get involved 

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing:

• Comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops
• a volunteer agreement outlining your contributions and responsibilities
• arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs
• a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication
• a Planning Team kit including scarf, T-shirt, and other jamboree-related merch
• a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication

The application should be submitted through the platform no later than 23:59 CEST (UTC+2:00) on 12/10/2025 and should include:

• A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en).
• A cover letter of no more than 4 paragraphs describing your experience, skills, and the rationale for your application (in English).
• An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP).

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 31/10/2025.

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.

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Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.