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Member, Learning and Knowledge Transfer Section

Safe from Harm Department
Operation Area:
Apply by:
20 Jul 2024

Role Description

Job title: Member of Learning and Knowledge Transfer Section, Safe from Harm Department – Jamboree Planning Team

Nature of engagement: Volunteer contract  

Duration: From August 2024 until the end of the project in December 2027  

Department description:  

The role of the Safe from Harm Learning and Knowledge Transfer Section is to work with the other sections in the Safe from Harm Department, relevant Jamboree departments and external stakeholders to design and deliver a learning experience that will equip Jamboree staff, volunteers, and participants with the knowledge and skills needed to maintain a safe environment before and at the Jamboree. 

What you should expect


  • Support the Lead of the Learning and Knowledge Transfer Section in the Safe from Harm Department.   
  • Advise on how to create an engaging, comprehensive, intelligible and practical learning experience on Safe from Harm related topics to youth, young adults and adults, applying the best practices embedded in the Scouting method.  
  • Adjust learning experiences and curricula to the different audiences regarding their function at the Jamboree and other factors, e.g., age, nationality, etc.  
  • Before the Jamboree:  
  • review learning experiences from previous World Scout Jamborees and other world events 
  • develop comprehensive, accessible online and remote learning experiences that cover topics such as recognizing and reacting to signs of harm, understanding boundaries, equality and inclusion, and safety before and at the Jamboree 
  • write scenarios for learning modules based on the prepared curriculum  
  • Help to deliver the designed learning solutions to the respective groups of audience both before the Jamboree and at the event.  


  • attend department and section meetings, which will be monthly to six-weekly and mostly virtual,  
  • attend JPT meetings – about two in-person meetings per year, and several virtual meetings,  
  • follow up promptly to communication by email and on our internal platform, Slack.  
  • We expect this role to be particularly busy during late 2024, through 2025 and early 2026, requiring an average of 2-3 hours per week, though this will not be evenly spread because of the need to meet production deadlines and so on.   
  • Might require arriving at the Jamboree site several days before the event and staying one or more days after contingents leave to ensure the arrival and departure process. The Jamboree will take place between the 30th of July and the 8th of August 2027. It may, however, be possible to fulfil this role without having to attend the Jamboree. 

Applicant Profile

Knowledge and skills  

  • ability to design educational content, i.e. instructions, games, exercises, workbooks, adjusted to the needs of a young recipient (14-17 y.o.) 
  • ability to create and communicate user-friendly materials for adults and young people, with special regard for creating materials aligned with the needs of young recipients (14-17 y.o.) 
  • creativity and readiness to invent new ways of working and concepts 
  • awareness of the principles of the learning process in children and youth 
  • demonstrating a high level of competence and personal culture  
  • ability to work with volunteers and staff of the Jamboree and members of its contingents  
  • efficiency, motivation, self-reliance and proactivity, going hand in hand with good organizational skills  
  • willingness to learn and use online training platforms and applications selected as a tool for delivering learning modules 
  • knowledge of the Global Safe From Harm Policy and/or operation of Safe From Harm structures at international events will be an asset 

Background Experience   

  • Providing educational experience to children and youth, preferably within scouting activities or being a Scout Troop Leader for at least 2 years 
  • Designing e-learning experience in one of the following positions: learning designer, instructional designer, subject matter expert (SME), facilitator.  
  • Taking a role at international scouting events with direct contact with young participants, such as i.e. Leader, CMT, or IST assigned to the roles requiring regular contact with participants.  

Formal requirements  

We welcome applicants from both within Poland and abroad, each with their respective requirements: 

Applicants from Poland should meet the following requirements:  

  • active membership in the Polish Scouting & Guiding Association (ZHP)  
  • completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP) 
  • positive experience of projects at least at regional level (domestic)  
  • ability to communicate freely in spoken and written English  

Applicants from abroad should meet the following requirements:  

  • Active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)  
  • a favourable opinion from the International Commissioner  
  • positive experience of projects at international level  
  • ability to communicate freely in spoken and written English 

Why get involved

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing: 

  • comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops 
  • a volunteer agreement outlining your contributions and responsibilities 
  • arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs 
  • a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication 
  • a Planning Team kit including scarf, T-shirt and other jamboree related merch 
  • a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication 

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 20 July 2024 and should include: 

  • A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format ( 
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English). 
  • An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP). 

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 31 August 2024. 

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected]. 

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.
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As we get ready for the World Scout Jamboree, we pledge to follow ethical standards, norms, laws, and the internal regulations of the Polish Scouting & Guiding Association (ZHP) and the World Organization of the Scout Movement. All these principles are based on fundamental values - the Scout Promise and Law.
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Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.


Organising Committee for the
26th World Scout Jamboree

Za murami 2-10
80-823 Gdańsk, Poland
[email protected]


Organising Committee for
the 26th World Scout Jamboree

Za murami 2-10, 80-823 Gdańsk, Poland
[email protected]
The Organising Committee for the XXVI World Scout Jamboree has been established by Związek Harcerstwa Polskiego as a foundation under the Host Organisation Agreement, providing a legal entity for the planning and delivery of the World Scout Jamboree Poland 2027. The foundation is registered in the National Court Register held by the District Court Gdańsk-Północ in Gdańsk under the number KRS 0001022285. It has a tax identification number of PL-583-347-28-08 and a statistical number REGON 52467170500000. The foundation’s legal seat is located at Za murami 2-10, 80-823 Gdańsk, Poland.