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Member, Accreditation Department (2 vacancies)

Accreditation Department
Operation Area:
Apply by:
20 Jul 2024

Role Description

Job title: Member, Accreditation Department, Jamboree Planning Team

Nature of engagement: Volunteer contract

Duration: From August 2024 until the end of the project in December 2027

Department description:

The Accreditation Department (ACR) is responsible for ensuring a fair, transparent, and efficient registration process before the Jamboree 2027 and a smooth check-in (accreditation) process during arrival time at the Jamboree for all different roles attending the Jamboree like youth participants, unit leaders, IST, HoCs, CMT members, volunteers, staff, day visitors, guests, contractors, media representatives and others entering the site of the World Scout Jamboree 2027.

ACR also supports other departments regarding their data and reporting needs owning the Registration System as the central data hub of the Jamboree.

What you should expect

Responsibilities

  • work on the IT-System supporting registration and check-in at Jamboree
  • create an efficient check-in process
  • identify roles and groups taking part in Jamboree: members, guests, VIP etc.
  • support the creative approach of building the ACR IT system and respond to the needs of other departments
  • Organisation of the Arrivals & Departures process in the IT system and at the Jamboree
  • Define and implement functionality in the ACR IT system to collect, process and retrieve data needed by other departments

Commitments

  • attend ACR Team Meetings, which will be mostly virtual,
  • attend JPT meetings – about two in-person meetings per year, and several virtual meetings,
  • follow up promptly to communication by email, slack and tickets,
  • Have same hours available during the week on multiple days,
  • Arrive at the Jamboree site several days before the event and stay one or more days after contingents leave to assure arrival and departure process. The jamboree will take place between 30th of July and 8th of august 2027.

Applicant Profile

Knowledge and skills 

  • Demonstrating a high level of competence and personal culture
  • Ability to collaborate and build a positive relationship with colleagues
  • Achieving the stated objectives
  • Efficiency, motivation, self-reliance, and proactivity, going hand in hand with good organizational skills
  • Integrity and a strong sense of ethics in all actions and decisions
  • Knowledge of how Scouting works in the world
  • Knowledge about Web-Systems
  • Creative approach to building systems
  • Programming skills will be an advantage – no specific programming language required.

Background Experience  

  • experience in IT work and software development life cycle
  • experience in building Web applications
  • participation in at least one large international event: World, Regional or National Jamboree or Moot, other international Scout Conferences or events

Formal requirements

We welcome applicants from both within Poland and abroad, each with their respective requirements:

Applicants from Poland should meet the following requirements:

  • active membership in the Polish Scouting & Guiding Association (ZHP)
  • completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP)
  • positive experience of projects at least at regional level (domestic)
  • ability to communicate freely in spoken and written English

Applicants from abroad should meet the following requirements:

  • Active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)
  • a favourable opinion from the International Commissioner
  • positive experience of projects at international level
  • ability to communicate freely in spoken and written English

Why get involved

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing:

  • comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops
  • a volunteer agreement outlining your contributions and responsibilities
  • arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs
  • a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication
  • a Planning Team kit including scarf, T-shirt and other jamboree related merch
  • a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 20 July 2024 and should include:

 

  • A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en).
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
  • An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP).

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 31 August 2024.

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].

 

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.
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Jamboree driven by values

As we get ready for the World Scout Jamboree, we pledge to follow ethical standards, norms, laws, and the internal regulations of the Polish Scouting & Guiding Association (ZHP) and the World Organization of the Scout Movement. All these principles are based on fundamental values - the Scout Promise and Law.
Copyright © 2019-2024 Związek Harcerstwa Polskiego & Organising Committee for the 26th World Scout Jamboree Poland 2027. All rights reserved. The World Scout Emblem is a registered trademark of the World Scout Bureau, Inc.

Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.

Contact

Organising Committee for the
26th World Scout Jamboree

Za murami 2-10
80-823 Gdańsk, Poland
[email protected]

Contact

Organising Committee for
the 26th World Scout Jamboree

Za murami 2-10, 80-823 Gdańsk, Poland
[email protected]
The Organising Committee for the XXVI World Scout Jamboree has been established by Związek Harcerstwa Polskiego as a foundation under the Host Organisation Agreement, providing a legal entity for the planning and delivery of the World Scout Jamboree Poland 2027. The foundation is registered in the National Court Register held by the District Court Gdańsk-Północ in Gdańsk under the number KRS 0001022285. It has a tax identification number of PL-583-347-28-08 and a statistical number REGON 52467170500000. The foundation’s legal seat is located at Za murami 2-10, 80-823 Gdańsk, Poland.