Food Services Department

Operation Area:

Job title: Lead HSEQ Food Services Department

Nature of engagement: Volunteer contract  

Duration: From January 2026 until the end of the project in December 2027  

Department description: Health, Safety, Environment and Quality section of the food services department.

Responsibilities  

The HSEQ & Food Safety Lead serves as the primary point of contact for all Health, Safety, Environment, and Quality (HSEQ) matters within the Food Services department. This role ensures that all food service operations-across internal teams, contracted providers, and international partners-meet required Polish food safety standards and support the delivery of a safe, compliant, and successful Jamboree. 

1. HSEQ Leadership & Coordination

• Act as the main liaison for all HSEQ-related issues within the Food Services department. 

• Provide expert guidance, advice, and support to stakeholders, ensuring alignment and compliance across all food service operations. 

2. Food Safety Standards & Compliance

• Develop and implement an aligned food safety policy for all contracted food service providers, including: 
  • Participant food market providers 
  • IST dining providers
  • International food house teams 
  • Commercial food vendors
  • Camp-in-Camp food providers 

• Establish, monitor, and report on key performance indicators (KPIs) related to food safety. 

• Create a unified HACCP framework applicable to all providers and ensure consistency in application. 

3. Training, Education & Capacity Building

• Design and deliver educational materials and guidance for: 

• • Participants 

• • International food house teams 

• • IST (International Service Team) members 

• • Food Services departmental staff 

• Support all parties to meet Polish food safety standards and operate safely throughout the Jamboree. 

4. Monitoring, Audit & Enforcement

• Conduct monitoring and compliance audits across all food operations during the Jamboree. 

• Document and escalate non-compliance where appropriate. 

• Carry out enforcement actions when required to safeguard participant health and food safety standards. 

Commitments

• Regular online departmental meetings 

• Minimum one in person departmental meeting per year  

• Up to two in person full JPT meetings per year 

Knowledge and skills

• Strong understanding of European Food Safety standards and their application in the food industry.
• Effectively collaborate and communicate with governing bodies and across a wide range of stakeholders.
• Demonstrates High level of competence and personal culture.
• Ability to work with volunteers and staff of the organisation’s international structures.
• Ability to work collaboratively and build positive relationships with colleagues.
• Knowledge of MS Office systems.
• Demonstrated ability to work to deadlines.
• Self-motivated & resilient.

Background Experience   

• Experience in food safety, HSEQ, environmental health, or related fields. 
• Knowledge of European / Polish food safety regulations and HACCP principles. 
• Strong communication and stakeholder-management skills. 
• Experience working with diverse international teams.
• Experience of high-volume catering environments (preferred). 

Formal requirements  

We welcome applicants from both within Poland and abroad, each with their respective requirements: 

Applicants from Poland should meet the following requirements:  

• active membership in the Polish Scouting & Guiding Association (ZHP) 
• completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP)
• positive experience of projects at least at regional level (domestic)  
• ability to communicate freely in spoken and written English  

Applicants from abroad should meet the following requirements:

• Active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM) 
• a favourable opinion from the International Commissioner  
• positive experience of projects at international level
• ability to communicate freely in spoken and written English 

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing: 

• comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops 
• a volunteer agreement outlining your contributions and responsibilities 
• arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs 
• a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication 
• a Planning Team kit including scarf, T-shirt and other jamboree related merch 
• a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication 

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 11 December 2025 and should include:

• A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en).
• A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
• An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP).

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 15/01/2026.

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.

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Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.