Programme Department

Operation Area:

Job title: Human Resources Coordinator, Programme Department  

Nature of engagement: Volunteer contract   

Duration: From October 2025 until the end of the project in December 2027   

Department description   

The Programme Department plans the programme framework for the World Scout Jamboree 2027.  

 

To achieve the educational goals and provide a transformative experience for some 40,000 young people from around the world, the organizers will manage a large number of volunteers. The majority of them will be from the International Service Team category. However, the Programme Department will also be responsible for recruiting, training, and supporting Experts, Service Providers, and City Volunteers in their roles. 

Responsibilities:

• Collaborate with the IST Department and People Department to create and conduct recruitment processes. 

• Collaborate with the IST Department and People Department to create and conduct job allocation processes. 

• Oversee the Programme Department’s practices in recruitment, job allocation, training, and supporting task implementation. 

Knowledge and skills:  

– Expertise in managing Human Resources (either professionally or in Scouting).   

– Ability to work collaboratively with volunteers and staff of both national and international structures of Scouting around the world. 

– Proficiency in building and maintaining positive relationships with colleagues and key partners. 

– Self-reliance, proactivity, and emotional intelligence.   

– Open-mindedness, and cultural sensitivity, with a willingness to learn.   

– Integrity and a strong sense of ethics in all actions and decisions. 

 

Background experience:  

– Experience managing teams at a Scout District level or higher.  

– Personal participation in international Scouting events (e.g. in the role of patrol leader or IST) will be an added advantage. 

  

Formal requirements:  

We welcome applicants from Poland, who should meet the following requirements:   

• Active membership in the Polish Scouting & Guiding Association (ZHP). 

• Completed leader’s service in the previous year and a positive opinion of the relevant Regional Commissioner or Chief Commissioner. 

• Positive experience in projects at least at the regional level (domestic).  

• Ability to communicate freely in spoken and written English.   

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional Scout event. We’re dedicated to supporting you fully, providing:   

• Comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops.   

• A volunteer agreement outlining your contributions and responsibilities.   

• Arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs. 

• A Jamboree-specific email address and access to tools like Microsoft 365 and Slack.   

• A Planning Team kit, including a scarf, T-shirt, and other Jamboree-related merchandise.   

• A volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication. 

The application should be submitted through the platform no later than 23:59 CEST on 30 September 2025 and should include: 

• A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en). 

• A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English). 

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 22 October 2025. 

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected]. 

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.

Copyright © 2019-2025 Związek Harcerstwa Polskiego, Jamboree Organising Committee. All rights reserved.

The World Scout Emblem is a registered trademark of the World Scout Bureau, Inc.

Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.