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Co-Lead of Training & Development Section, IST Support Department

IST Support Department
Operation Area:
Apply by:
20 Jul 2024

Role Description

Job title: Co-Lead of Training & Development Section, IST Support Department, Jamboree Planning Team 

Nature of engagement: Volunteer contract 

Duration: From August 2024 until the end of the project in December 2027 

Department description  

The International Service Team Support (IST) is responsible for aiding the International Service Team with resources and activities that help them effectively contribute to the Jamboree’s success, while fostering personal growth, community, and enjoyment. 

Section description 

The Training & Development Section primary responsibility is to ensure the effective engagement, training, and upskilling of International Service Team (IST) members throughout the Jamboree and also implementing appreciation programs to recognize and express gratitude to IST members for their dedication and contributions. 

What you should expect

Responsibilities 

  • Coordinating the preparation and organization of online events for all IST members, including pre-event training sessions to ensure readiness and engagement. 
  • Assisting departments in preparing orientation sessions for IST members, acquainting them with the Jamboree’s objectives, values, and operational procedures. 
  • Creating comprehensive storyboards for Induction training videos, covering essential topics such as safety and security protocols, campsite familiarity, and behavioral guidelines. 
  • Monitoring departments’ efforts in developing and delivering role-specific training for IST members, ensuring they receive adequate preparation to fulfill their duties effectively. 
  • Establishing a feedback loop to systematically gather input from IST members, enabling continuous refinement and enhancement of support services based on their experiences and suggestions. 
  • Developing, maintaining, and administering the IST Award Program, including the creation of criteria, tracking the individual performance and achievements of ISTs before & during the event and granting the reward. 
  • Organizing and facilitating refresher courses and advanced training sessions throughout the Jamboree, addressing evolving needs and challenges, potentially including specialized training in areas such as first aid or other relevant skills. 
  • Implementing a “Thank You” program to express gratitude and appreciation to IST members for their dedication and efforts, fostering a culture of recognition.  

Commitments 

  • Attending IST Support Department Meetings, which will be mostly virtual.  
  • Attending JPT meetings – about two in-person meetings per year, and several virtual meetings. 
  • Following up promptly to communication by email and Slack. 
  • Arriving at the Jamboree site several days before the event and staying one or more days after IST’s leave. 

Applicant Profile

Knowledge and skills 

  • Event Coordination: Proficient in planning and organizing events, including online gatherings and training sessions, to ensure effective preparation and engagement of participants. 
  • Training Facilitation, Oversight, and Development: Proficient in facilitating orientation and training sessions, monitoring and supporting the development of role-specific training, and organizing refresher courses and training sessions to address emerging needs and challenges. 
  • Storyboard Development: Capable of creating comprehensive storyboards for training videos, covering diverse topics to enhance learning and comprehension. 
  • Feedback Management: Proficient in establishing and managing feedback mechanisms to gather input, fostering continuous improvement and refinement of support services. 
  • Recognition of Adult Volunteers: Experienced in developing, maintaining, and administering recognition programs, including criteria creation, selection process management, and granting process. 
  • Communication: Strong communication skills, both verbal and written, to effectively convey information, engage with stakeholders, and foster collaboration. 
  • Organizational Skills: Excellent organizational abilities to manage multiple tasks and priorities effectively, ensuring timely completion of responsibilities and delivery of support services. 
  • Problem-Solving: Demonstrates resilience, creativity, and resourcefulness in identifying and addressing challenges, ensuring smooth operation and success. 
  • Cultural Sensitivity: Awareness and understanding of cultural diversity, including knowledge of different languages, customs, and expectations, to effectively support participants from various backgrounds.  

Background Experience 

  • The ideal candidate should have a background in event coordination or management, with experience in organizing large-scale events or programs, preferably with a focus on volunteer engagement. Therefore, candidates with personal experience as IST members or who have previously worked in teams responsible for managing ISTs (adult volunteers) during events like the World Scout Jamboree, Regional Jamboree, or similar large international gatherings would be highly valued. 
  • Additionally, experience in training facilitation, program administration, and volunteer recognition initiatives would be beneficial. Knowledge of Scouting or similar youth organizations, as well as cultural sensitivity and language skills relevant to the event’s participants, would also be advantageous. 
  • Moreover, familiarity with one’s own region, including knowledge of its culture, language, and expectations regarding the Jamboree as well as cultural sensitivity relevant to the event’s participants, would also be advantageous. 

Formal requirements 

We welcome applicants from both within Poland and abroad, each with their respective requirements: 

Applicants from Poland should meet the following requirements:  

  • active membership in the Polish Scouting & Guiding Association (ZHP)  
  • completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP) 
  • positive experience of projects at least at regional level (domestic)  
  • ability to communicate freely in spoken and written English  

Applicants from abroad should meet the following requirements:  

  • active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)  
  • a favourable opinion from the International Commissioner  
  • positive experience of projects at international level  
  • ability to communicate freely in spoken and written English 

Why get involved

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing: 

  • comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops 
  • a volunteer agreement outlining your contributions and responsibilities 
  • arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs 
  • a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication 
  • a Planning Team kit including scarf, T-shirt and other jamboree related merch 
  • a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication 

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+02:00) on 20.07.2024 and should include: 

  • A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en). 
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English). 
  • An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP). 

 

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 31.08.2024 

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected]. 

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.
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Jamboree driven by values

As we get ready for the World Scout Jamboree, we pledge to follow ethical standards, norms, laws, and the internal regulations of the Polish Scouting & Guiding Association (ZHP) and the World Organization of the Scout Movement. All these principles are based on fundamental values - the Scout Promise and Law.
Copyright © 2019-2024 Związek Harcerstwa Polskiego & Organising Committee for the 26th World Scout Jamboree Poland 2027. All rights reserved. The World Scout Emblem is a registered trademark of the World Scout Bureau, Inc.

Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.

Contact

Organising Committee for the
26th World Scout Jamboree

Za murami 2-10
80-823 Gdańsk, Poland
[email protected]

Contact

Organising Committee for
the 26th World Scout Jamboree

Za murami 2-10, 80-823 Gdańsk, Poland
[email protected]
The Organising Committee for the XXVI World Scout Jamboree has been established by Związek Harcerstwa Polskiego as a foundation under the Host Organisation Agreement, providing a legal entity for the planning and delivery of the World Scout Jamboree Poland 2027. The foundation is registered in the National Court Register held by the District Court Gdańsk-Północ in Gdańsk under the number KRS 0001022285. It has a tax identification number of PL-583-347-28-08 and a statistical number REGON 52467170500000. The foundation’s legal seat is located at Za murami 2-10, 80-823 Gdańsk, Poland.