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Co-Head, Transport (ZHP members only)

Transport Department
Operation Area:
Apply by:
25 Feb 2024

Role Description

Job title: Transport, Head of Department 

Nature of engagement: Volunteer contract 

Duration: From December 2023 until the end of the project in December 2027. 

Team size: To be determined in the course of the work 

NOTE: This is a renewed call. During the previous round, a co-lead has been appointed. We are looking for the second co-lead, this time from Poland.

The mission of the Department is to provide safe, efficient, and environmentally friendly transportation solutions, facilitating smooth movement of participants, staff, and equipment throughout the Jamboree.  

The two leads of the Transport Department will collaborate with the Jamboree Management Team and the other Head of Departments to identify transportation needs, identify the best solutions to travel and commute to, from and within the Jamboree site and implement the plans to ensure smooth delivery of all the Jamboree activities. 

The scope of Transport Department shall cover the following: 

  • Organisation of transport and movement at the Jamboree site (including walking routes) 
  • Organisation of transport from check-in points to the site at arrival 
  • Organisation of shuttle bus communication to and from off-site activities, including travels to City of Gdańsk and back to the Jamboree Site 
  • Organisation of transport to and from camp-in-camp operations 
  • Organisation of shuttle bus communication within the Jamboree Site 
  • Organisation of communication at the site – traffic planning and management, management of an access to designed areas 
  • Organisation of traffic allowing smooth delivery of supplies and dispatch of wastes or any other utilities transportation within the site 
  • Planning the processes and infrastructure for Arrivals and Departures
  • Organisation of the monitoring of the traffic and vehicles (including bikes, cars, other vehicles) 

Applicant Profile

This role is open for the members of ZHP only.

Applicants from Poland for this role should meet the following requirements: 

  • membership of the Polish Scouting & Guiding Association (ZHP) 
  • completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner 
  • positive experience of projects at least at regional level (domestic) 
  • ability to communicate freely in spoken and written English and in Polish

Candidate who will be selected for this role is expected to participate in the next JPT Meeting, which will take place in Gdańsk, 19-21 April 2024. 

Knowledge and Skills

General management skills proven in scouting or in professional activities:  

  • experience in identifying and contracting outsourced services, negotiating contracts 
  • demonstrating a high level of competence and personal culture 
  • ability to work with volunteers and staff of the organisation’s international structures 
  • knowledge of how Scouting works in the world 
  • ability to collaborate and build a positive relationship with colleagues and partners 
  • ability to work in a group 
  • achieving the stated objectives 
  • efficiency, motivation, self-reliance and proactivity, going hand in hand with good organisational skills 
  • integrity and a strong sense of ethics in all actions and decisions 
  • knowledge of Outlook 365, MS Word, Excel, operation of SharePoint 
  • organisational skills 
  • ability to prepare user-friendly materials 
  • ability to adapt to new tools  
  • availability to travel to Jamboree site/Poland (min. two times/year) 

An additional advantage will be:  

  • an educational background and/or professional experience in logistics / transportation management 
  • previous experience with WeTrack software 

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 25 February 2024 and should include: 

  • A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the EuroPass standard format ( 
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English). 
  • Candidates from Poland should request the endorsement from the Regional Commissioner or Chief Commissioner. 

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than the end of March 2024.  

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to take contact at [email protected].

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.
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As we get ready for the World Scout Jamboree, we pledge to follow ethical standards, norms, laws, and the internal regulations of the Polish Scouting & Guiding Association (ZHP) and the World Organization of the Scout Movement. All these principles are based on fundamental values - the Scout Promise and Law.
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Organising Committee for the
26th World Scout Jamboree

Za murami 2-10
80-823 Gdańsk, Poland
[email protected]


Organising Committee for
the 26th World Scout Jamboree

Za murami 2-10, 80-823 Gdańsk, Poland
[email protected]
The Organising Committee for the XXVI World Scout Jamboree has been established by Związek Harcerstwa Polskiego as a foundation under the Host Organisation Agreement, providing a legal entity for the planning and delivery of the World Scout Jamboree Poland 2027. The foundation is registered in the National Court Register held by the District Court Gdańsk-Północ in Gdańsk under the number KRS 0001022285. It has a tax identification number of PL-583-347-28-08 and a statistical number REGON 52467170500000. The foundation’s legal seat is located at Za murami 2-10, 80-823 Gdańsk, Poland.