Co-Head of Department, IST Support

IST Support Department
Operation Area:
Apply by:
10 Dec 2023

Role Description

Job title: CoHead of Department, IST Support

Nature of engagement: Volunteer contract 

Duration: From January 2024 until the end of the project in December 2027. 

Team size: To be determined in the course of the work 

The mission of the Department is to support the International Service Team with resources and activities that help them effectively contribute to the Jamboree’s success, while fostering personal growth, community, and enjoyment.

The two leads of the IST Support Department will collaborate with the Jamboree Management Team and the other Head of Departments.

The IST – General function serves as the foundational support system for the International Service Team (IST), ensuring they have everything they need to contribute effectively to the Jamboree:  Resource Allocation: Providing the IST with necessary tools, equipment, and materials to perform their roles efficiently. Communication: Establishing clear communication channels for the IST to receive updates, ask questions, and provide feedback. Wellbeing: Ensuring the physical and mental wellbeing of IST members by offering relaxation zones, counseling services, and other support mechanisms. Feedback Loop: Regularly gathering feedback from IST members to continuously refine and improve support services.

The IST – Programmes function focuses on offering a range of activities tailored for the IST, ensuring they not only contribute to the Jamboree but also grow personally and enjoy their experience:  Skill Development: Organizing workshops and activities that allow IST members to acquire new skills or hone existing ones. Cultural Exchange: Facilitating programs that promote intercultural understanding and bonding among IST members from different countries. Recreational Activities: Offering a mix of fun and relaxation activities, from sports tournaments to movie nights, ensuring IST members have opportunities to unwind. Community Building: Organising team-building exercises and group activities that foster a sense of community and brotherhood among IST members.

The IST – Training function is dedicated to ensuring that every IST member is well-prepared to play their part in the Jamboree’s success:  Orientation: Conducting orientation sessions for new IST members to familiarise them with the Jamboree’s objectives, values, and operations. Role-specific Training: Providing specialized training based on the specific roles and responsibilities of IST members, ensuring they are equipped to handle their tasks. Safety and Security: Offering training on safety protocols, emergency response, and other critical aspects to ensure the wellbeing of Jamboree participants and IST members. Continuous Learning: Organising refresher courses and advanced training sessions throughout the Jamboree to address any emerging needs or challenges.

Applicant Profile

The ideal candidates will possess a unique blend of skills, experience, and personal attributes that enable them to effectively lead and manage the massive-volunteer operation of the International Service Team for the 26th World Scout Jamboree. The following are key aspects of the applicant profile:

 Essential Skills and Experience:

  • Leadership Experience: Proven ability in leading teams, preferably in a scouting or event management context.
  • Event Management Skills: Experience in organizing large-scale events, including planning, execution, and post-event analysis.
  • Community Building: Demonstrated ability in organizing activities and events that promote interaction and a sense of belonging.
  • Operational Management: Experience in managing operations, including resource allocation, maintenance, and coordination.
  • Problem-Solving Abilities: Strong analytical and problem-solving skills, with the ability to handle complex logistical challenges.
  • Communication Skills: Excellent communication and interpersonal skills, capable of working with a diverse team and managing external relationships.
  • Scouting Knowledge: Familiarity with scouting principles and experience in scout events is highly desirable.

 Personal Attributes:

  • Team Player: Ability to work collaboratively as a co-head, sharing responsibilities and decision-making.
  • Adaptability: Flexibility to adapt to changing circumstances and ability to work under pressure.
  • Innovative Thinking: Creativity in developing new ideas for community building and participant engagement.
  • Attention to Detail: Meticulous attention to detail in planning and execution phases.
  • Commitment: Strong commitment to the values and goals of the scouting movement and the Jamboree.
  • Cultural Sensitivity: Awareness and respect for cultural diversity, fostering an inclusive environment.

Candidates who meet this profile will be well-equipped to lead the subcamp management team, ensuring a successful and memorable experience for all Jamboree participants.

Applicants from Poland for this role should meet the following requirements:

  • membership of the Polish Scouting & Guiding Association (ZHP)
  • completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner
  • positive experience of projects at least at regional level (domestic)
  • ability to communicate freely in spoken and written English

Applicants from abroad for this role should meet the following requirements:

  • membership of one of the organisations belonging to the World Organization of the Scout Movement (WOSM)
  • a favourable opinion from the International Commissioner (an endorsement)
  • positive experience of projects at international level
  • ability to communicate freely in spoken and written English

Knowledge and Skills

  • Event Management Principles: Understanding of large-scale event planning and execution.
  • Scouting Ethos and Practices: Familiarity with scouting principles and activities.
  • Safety and Risk Management: Knowledge of safety protocols and risk management in event settings.
  • Resource Management: Understanding of resource allocation and logistics.
  • Cultural Awareness: Awareness of cultural diversity and inclusivity practices.
  • Leadership and Team Management: Ability to lead and manage a diverse team effectively.
  • Strategic Planning: Skills in developing and implementing strategic plans.
  • Problem-Solving: Aptitude for creative and effective problem-solving.
  • Communication: Strong verbal and written communication skills.
  • Organizational Abilities: Proficiency in organizing and coordinating multiple tasks.
  • Interpersonal Skills: Ability to engage with a diverse range of people effectively.
  • Adaptability: Flexibility to adapt to changing situations and challenges.
  • Attention to Detail: Meticulousness in overseeing operational details.

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 10 December 2023 and should include:

  • Curriculum Vitae in Europass standard (, indicating the candidate’s date of birth, e-mail and mobile contact details.
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
  • An endorsement letter from your International Commissioner sharing their favourable opinion on your profile and application for this role.

A member of the People Department will contact those who send in their application correctly and on time. A decision on the composition of the team is expected no later than the end of December 2023.

Click the button below to go to the recruitment platform and place your application.

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.
Our Partner for Participation in the World Scout Education Congress
Upcoming Official World Scout Events
Supported by

Jamboree driven by values

As we get ready for the World Scout Jamboree, we pledge to follow ethical standards, norms, laws, and the internal regulations of the Polish Scouting & Guiding Association (ZHP) and the World Organization of the Scout Movement. All these principles are based on fundamental values - the Scout Promise and Law.
Copyright © 2019-2023 Związek Harcerstwa Polskiego & Organising Committee for the XXVI World Scout Jamboree Poland 2027. All rights reserved. The World Scout Emblem is a registered trademark of the World Scout Bureau, Inc.

Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.


Organising Committee for the
26th World Scout Jamboree

Za murami 2-10
80-823 Gdańsk, Poland
[email protected]


Organising Committee for
the 26th World Scout Jamboree

Za murami 2-10, 80-823 Gdańsk, Poland
[email protected]
The Organising Committee for the XXVI World Scout Jamboree has been established by Związek Harcerstwa Polskiego as a foundation under the Host Organisation Agreement, providing a legal entity for the planning and delivery of the World Scout Jamboree Poland 2027. The foundation is registered in the National Court Register held by the District Court Gdańsk-Północ in Gdańsk under the number KRS 0001022285. It has a tax identification number of PL-583-347-28-08 and a statistical number REGON 52467170500000. The foundation’s legal seat is located at Za murami 2-10, 80-823 Gdańsk, Poland.