Accessibility and Inclusion Team Member, Safe from Harm Department

Role Description

Job title: Accessibility and Inclusion Team Member, Safe from Harm Department

Nature of engagement: Volunteer contract

Duration: From December 2025 until the end of the project in December 2027

Department description: The role of the Safe from Harm Access & Inclusion Section is to work with the other sections in the Safe from Harm Department, relevant Jamboree departments and external stakeholders to create an environment before and during the Jamboree that is welcoming and respectful to all, prevents discrimination, and maximizes opportunities to participate safely and equally in the Jamboree experience.

What you should expect

Section description: The Access and Inclusion Team Member is a vital operational role and a core team player within the Safe from Harm Department. This position is focused on delivering a truly inclusive experience for all participants and staff by ensuring full participation and proactively eliminating barriers.

You will be instrumental in:

Planning and Coordinating: Working with multiple departments to integrate accessibility standards during the preparation phase.
Adaptive Support: Providing expert, hands-on support, particularly focused on mobility, physical accessibility, and adaptive modifications.
Training and Communication: Developing access and inclusion resources and training to empower the International Service Team (IST) and other volunteers.

Responsibilities

Planning, Training, and Multi-Departmental Collaboration

Strategic Planning: Contribute to the overall planning and strategy, reviewing departmental plans (e.g., Programme, Logistics, Facilities) to ensure high standards of Universal Design are incorporated.
Multi-tasking & Coordination: Demonstrate the ability to multi-task and work effectively with multiple departments for planning purposes, ensuring seamless integration of access requirements across the entire event.
Training Creation & Delivery: Create, coordinate, and help deliver specific access and inclusion training for the IST and volunteers.
Communication: Develop clear, simple, and accessible communication materials regarding access procedures, services, and support available to all attendees.

2. Delivering Accessibility and Adaptive Adjustments

Disability & Physical Access: Focus on mobility and physical accessibility by conducting site assessments and collaborating with technical teams to ensure safe ramps, clear pathways, and accessible facilities for individuals using wheelchairs or other mobility aids.
Individual Adjustments: Work directly with Contingent teams to review individual requests for reasonable adjustments, ensuring specific needs are met where standard solutions are insufficient.
Adaptive Solutions: Facilitate the provision of adaptive modifications for program activities, equipment, or communication tools to ensure full engagement for individuals with diverse needs.

3. On-Site Operations and Support

Diverse Needs Support: Coordinate support for attendees across all categories, managing cognitive issues (e.g., providing simplified information or guidance), sensory issues (e.g., designating quiet zones), and supporting culture, faith and other dimensions of identity.
On-Site Contact & Issue Resolution: Serve as a proactive, responsive point of contact for any on-site access or inclusion issues, working in conjunction with the other teams to quickly resolve barriers and challenges.

Commitments

Attend regular Accessibility and Inclusion Unit meetings as well as Safe from Harm Department meetings, which will be mostly virtual with one or two in-person meetings per year.
Attend JPT meetings – In person 7 – 9 May 2027 in Gdansk and several virtual meetings before the start of the WSJ.
Follow up promptly to communicate by email and slack.
Have multiple hours available during the week on multiple days. The workload will increase in the run up to the event.
Arrive at the Jamboree site a couple of days before the event and stay one-two days after Contingents leave.
Be committed to working in a multicultural, fast-paced environment.

All candidates are kindly requested to save the date on 6th – 8th of February 2026 for an in-person Safe from Harm Department Meeting.

Applicant Profile

Knowledge and skills

Scouting Knowledge: Familiarity with scouting principles and experience in Scout events is highly desirable.
Communication Skills: Excellent communication and interpersonal skills, capable of working with a diverse team.
Problem-Solving Abilities: Strong analytical and problem-solving skills, with the ability to handle complex logistical challenges. High attention to detail.
Team Player & Collaboration: Is an exceptional team player with excellent interpersonal and cross-cultural communication skills, essential for successful multi-departmental collaboration.
Planning & Multi-tasking: Demonstrates a high level of multi-tasking ability and planning skills, able to contribute to strategy and translate concepts into actionable operational steps.
Commitment to Inclusion: Holds a deep and practical commitment to ensuring Accessibility, Inclusion, and Equity for all participants.

Background Experience

Disability & Adaptive Experience: Has proven, hands-on experience in disability or adaptive support, including implementing accessibility standards and coordinating practical adjustments in a real-world setting.
Experience at large-scale Scouting events is highly desirable, such as in national or international Jamborees, Moots, or major camps.

Formal requirements

We welcome applicants from both within Poland and abroad, each with their respective requirements:

Applicants from Poland should meet the following requirements:

active membership in the Polish Scouting & Guiding Association (ZHP)
completed leader’s service in the previous year and an opinion of the relevant Regional Commissioner or Chief Commissioner (Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP)
positive experience of projects at least at regional level (domestic)
ability to communicate freely in spoken and written English

Applicants from abroad should meet the following requirements:

Active membership in one of the organisations belonging to the World Organization of the Scout Movement (WOSM)
a favourable opinion from the International Commissioner
positive experience of projects at international level
ability to communicate freely in spoken and written English

Why get involved

As a member of the Jamboree Planning Team (JPT), you’ll be vital to creating this exceptional scout event. We’re dedicated to supporting you fully, providing:

comprehensive support from the People Department for personal and professional growth, including access to JPT Academy sessions and workshops
a volunteer agreement outlining your contributions and responsibilities
arrangements for in-person meetings in Poland, covering transportation, accommodation, and visa costs
a jamboree-specific email address and access to tools like Microsoft 365 and Slack for effective communication
a Planning Team kit including scarf, T-shirt and other jamboree related merch
a volunteer certificate at the end of your volunteer journey, acknowledging your contribution and dedication

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+02:00) on 20th of November 2025 and should include:

A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en).
A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this role. Candidates from Poland should request endorsement from the Regional Commissioner or Chief Commissioner (Pełnomocnik ds. Zagranicznych oraz Komendant Hufca / Komendant Chorągwi / Naczelnik ZHP).

All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than 21st of December 2025.

Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to contact at [email protected].

Submit your application

After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.