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Member, Project Management Unit

Knowledge Management & Transfer Department
Operation Area:
Apply by:
25 Feb 2024

Role Description

Job title: Member of the Project Management Unit (PMU), Knowledge Management and Transfer Department
Nature of engagement: Volunteer contract  

Duration: From November 2023 through December 2027 (minimum commitment to December 2025) 

Team size: to be determined in the course of the work. 

We are currently seeking a passionate and experienced individual to serve as the Project Management Unit Member.

Key responsibilities include: 

  • Collaborate and engage with various Jamboree leads, departments, and teams to gather progress, challenges and risks to deliver agreed milestones  
  • Managing the risks, issues, dependencies, and assumptions throughout the various stages of program & projects  
  • Defining and generating metrics, its measures and reporting  
  • Creating presentations for JMT and other stakeholders for the above  
  • Development and management of the project’s critical path  
  • Conduct compliance audits in the project and present recommendations   

This volunteer role is an unique opportunity to contribute to the World Scout Jamboree 2027 by being involved in the Knowledge Management and Transfer Department.  

If you have the required skills and are passionate about promoting sustainability within a global Scouting event, we invite you to apply.  

Applicant Profile

  • Strong alignment with the values and principles of Scouting  
  • Proven experience in project management, preferably in event management or large-scale projects  
  • Familiarity with risk management methodology and assessment tools  
  • Strong analytical and critical thinking skills  
  • Excellent interpersonal and communication skills, with an ability to facilitate group discussions and workshops  
  • A collaborative mindset, coupled with a proactive approach  
  • Knowledge of the critical path method  
  • Experience in conducting audits  

Formal requirements
We welcome applicants from both within Poland and abroad, each with their respective requirements:  

For applicants based in Poland, the following criteria apply:  

  • Active membership in the Polish Scouting & Guiding Association (ZHP).  
  • Completion of leader’s service in the previous year, accompanied by an endorsement from the relevant Regional Commissioner or the Chief Commissioner.  
  • Proven positive experience with projects at least at the troop level.  
  • Proficiency in spoken and written English.  

For international applicants, the criteria are as follows:  

  • Active membership in one of the organizations belonging to the World Organization of the Scout Movement (WOSM).  
  • A favorable opinion from the competent International Commissioner.  
  • Proven positive experience with international level projects.  
  • Proficiency in spoken and written English.  

IMPORTANT!
Candidate who will be selected for this role is expected to participate in the next JPT Meeting, which will take place in Gdansk between 19-21 April 2024.

Knowledge and Skills

We are seeking applicants who embody the following qualifications and traits:  

  • Familiarity with best practices in project and risk management  
  • Ability to synthesise complex information and present it in an accessible and actionable manner  
  • Strong facilitation and presentation skills  
  • Knowledge of World Scouting operations and previous World Scout Jamborees is a plus  
  • Ability to work with diverse teams and adapt quickly to the changing needs of the Jamboree Planning Team.  

How to Apply

The application should be submitted through the platform no later than 23:59 CET (UTC+01:00) on 25 February 2024 and should include:
  • A Curriculum Vitae that includes both your professional and scouting experience. The CV should be in English and indicate the candidate’s e-mail and mobile contact details. We recommend using the Europass standard format (https://europa.eu/europass/en).
  • A cover letter of no more than 4 paragraphs describing your experience, skills and the rationale for your application (in English).
  • An endorsement letter from your International Commissioner that includes their favorable opinion on your profile and application for this roleCandidates from Poland should request the endorsement from the Regional Commissioner or Chief Commissioner.
All candidates who sent in their application correctly and on time will be contacted after the application deadline. A decision on the composition of the team is expected no later than the end of March 2024.
Click the button below to access the recruitment platform and submit your application. If you have any questions regarding the recruitment, please don’t hesitate to take contact at [email protected].
After clicking the 'Submit your application' button, you will be taken to the Jamboree Planning Team recruitment platform at engage.wsj2027.org. Scouting is an inclusive, values-based Movement under the Scout Promise and Law. Applying for positions in the Jamboree Planning Team is open to all young people and adults who accept our fundamental values. The Jamboree Organisation stands against discrimination of any kind, including race, colour, nationality, age, gender, sexual orientation, language, religion, social background, or political beliefs - so long as they are consistent with Scouting values. Respecting and valuing the diversity of all volunteers and employees involved in organising the World Scout Jamboree ensures that we maximise the potential of all young people and adults by creating better, fairer, safer working environments. Your personal data will be treated with utmost confidentiality in compliance with GDPR regulations, and will be used solely for this recruitment process. We store your information securely and will not share it with third parties without your prior consent. By submitting your application, you agree to the processing of your data in accordance with these terms.
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As we get ready for the World Scout Jamboree, we pledge to follow ethical standards, norms, laws, and the internal regulations of the Polish Scouting & Guiding Association (ZHP) and the World Organization of the Scout Movement. All these principles are based on fundamental values - the Scout Promise and Law.
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Pictures: © World Scout Bureau, Inc.; Getty Images; Pexels GmbH; ZHP/Zuzanna Gałczyńska, Karolina Pośnik, Matylda Hojnor, Karolina Piotrowska, Patryk Sikora, Weronika Małachowska, Agnieszka Madetko-Kurczab, Piotr Rodzoch, Karolina Pośnik, Arkadiusz Wydro, Sebastian Strachowski, Kamil Jasiński, Konrad Kmieć.

Contact

Organising Committee for the
26th World Scout Jamboree

Za murami 2-10
80-823 Gdańsk, Poland
[email protected]

Contact

Organising Committee for
the 26th World Scout Jamboree

Za murami 2-10, 80-823 Gdańsk, Poland
[email protected]
The Organising Committee for the XXVI World Scout Jamboree has been established by Związek Harcerstwa Polskiego as a foundation under the Host Organisation Agreement, providing a legal entity for the planning and delivery of the World Scout Jamboree Poland 2027. The foundation is registered in the National Court Register held by the District Court Gdańsk-Północ in Gdańsk under the number KRS 0001022285. It has a tax identification number of PL-583-347-28-08 and a statistical number REGON 52467170500000. The foundation’s legal seat is located at Za murami 2-10, 80-823 Gdańsk, Poland.